Capture receipts automatically – AI reads along
Invoices and receipts arrive by email, as photos or PDFs. The receipt autopilot reads them, checks totals, VAT rates and required details, spots duplicates and files everything neatly for bookkeeping. Try it now with your own invoice or our sample.
Subscription from €149/month – set up and looked after for you. You only pay once it’s live. See plans
Privacy: your document is sent only for this analysis to our automation server (n8n) and an OpenAI AI model and is not stored by us. Please don’t upload documents with sensitive health or banking data of third parties – if in doubt, use the sample invoice.
What happens behind the scenesn8n · AI
Amounts
Checks
Bookkeeping
Line items
How the document lands in your receipt log
In a client project we pick up documents straight from Gmail or Outlook, file them in Google Drive, OneDrive or DATEV, keep the receipt log and send everything to your accountant once a month. Subscription from €149/month.
How the receipt autopilot works for you
Documents come in
By email to invoices@your-company.com, as an attachment in your normal inbox or as a phone photo – the autopilot collects everything in one place.
AI reads & checks
Supplier, amounts, VAT rates, due date, early-payment discount and required details – anomalies are flagged, duplicates detected.
Filed & handed over
Clearly named in the right monthly folder, added to the receipt log and sent to your accountant once a month.
What you get
Every channel
Gmail, Outlook, your own mailbox, phone photos or an upload form.
Automatic checks
Totals, VAT rates, required details, duplicates, due dates and discount deadlines.
Order without effort
Consistent file names, monthly folders, receipt log in Google Sheets or Excel.
Handover to bookkeeping
Monthly bundle to your accountant or upload to DATEV, lexoffice or sevDesk.
Reminders
Invoices before they’re due, discount deadlines and missing documents.
In your account
Everything runs in your own accounts, with EU hosting on request.
How much time goes into your receipts?
Example calculation with assumed values – in the intro call we use your numbers.
Frequently asked questions
Does this replace my accounting software?
No. The receipt autopilot collects, checks and sorts – bookkeeping still happens in your accounting software or with your accountant. The account suggestions (German SKR03 chart) are a help and should be confirmed by your accountant.
How accurate is the AI?
Very reliable on clear PDFs. With blurry photos individual values may be missing – the autopilot then flags the document for review instead of guessing.
What happens to my documents?
In a client project all documents stay in your own accounts (e.g. Google Drive, OneDrive). For the AI analysis the document is sent to the AI model; we discuss this, including a data processing agreement, in the intro call.
Does it work with DATEV, lexoffice or sevDesk?
Yes, many tools can be connected – via upload, email forwarding or API. We’ll work out which option fits you in the intro call.
What does it cost?
Subscription from €149/month including setup with a 6-month term, monitoring and adjustments. Running AI costs are usually a few cents per document and are discussed upfront.
Free intro call
Tell us briefly what’s eating up your time. No obligation, no sales pressure.
- Right away: You get a confirmation email.
- Within 24 hours on business days: We get back to you with an initial assessment.
- 20-minute call by phone or video – followed by a clear monthly price.